About Events

Doris Tan

Here are some tips to plan your Ground-breaking and Signing Ceremony !

Any events needs detailed planning and achieve results. Here are some tips on how to plan a successful event.

• Before you start you need to have a theme of the event. After the theme is confirmed, you might want to host a meeting to brainstorm the theme, target audience, guests list, guest of honor, budget allocation, etc.
• Develop a purpose to accomplish for this event, to gain maximum publicity and exposure from the international industry players in the chemical industry, investors, public and media.
• Develop a budget for this event.
• Logistics planning. Check about liability or safety issues that may impact your event. Prepare A Risk Management Agreement for this event.
• Identify human resources and materials essential for the event.
• Identity a date, time and venue for your event. Book venue and any technical audio-visual equipment you might need. Plan and make contacts with the media and governmental bodies.
• Follow-up discussion meetings regularly.
• Assign specific departments to handle specific responsibilities and assignments.
• Check with key resource person a week before the actual program to confirm everything is in place. A dry run is needed three days before the actual event day.

Last but not least, strategies for media relations and presentations, Also supporting collaterals, like invitation cards to be printed with company’s logo, address and contact numbers. The design should be simple, elegant and consistent with company’s corporate identity.

Invitation list needs to be complied and submitted, 4 weeks before the actual event.

Casey Sanders

Managed event services have been around for some time, this service is quickly gaining ground as a time and money saving practice. Several conference calling vendors have offered these services for some time, and others are taking note and joining the marketplace.

Event services are basically the blending of teleconferencing, web conferencing, and conference participant management. These services allow conference participants to register via the Internet, phone, and sometimes fax. Typically marketing for these events is handled by the conference/event host, or host organization, and everything else is handled by the event registration service provider.

Why are Event services such a hot commodity? Associations, medical companies, and any other group of professionals typically attend seminars in person. These organizations are realizing the cost saving benefits of hosting events remotely, and the attendees are also reaping the cost-saving benefits.

These event management services are a great way to cut the high overhead of training, certification, and seminar programs, and offer a easy to use format for participants.

* What to look for in an event services vendor: Are they an established conferencing vendor, or are they new to the industry

* Do they manage their event schedule to and resources so you, and your attendees get the best attention possible

* What services do they offer, and how will these services work for the type of event you need hosted

Below are a few vendors to consider:
KRM
A long time provider, and industry leader in events management services.

ILinc Communications
Full service tele-seminar and event registration service provider.

ConferencingWorks.com
Artices and Resources on Teleconferencing, Web Conferencing, and Distance Learning.

Mandy Chagger

It does not matter the size of the conference or where it is, travel agents can be a major help in their planning. Travel agents can be especially helpful if it is an international conference. Travel agents can have knowledge of the area as well as such things as transportation, accommodations, and hospitality issues. One of the main hassles when planning a conference is taking care of the needs of the people attending.

It doesn’t matter if it is a press release, convention, training seminar, or product launch, travel agents can take care of many of the needs of the attendees so that the people attending or the people running the conferences do not have to worry about those details. The larger the conference the more travel agents can be of service.

One of the main ways that travel agents can help with conferences is with transportation and travel needs. Many times if the conference is international the people attending the conference will need a way to get there. Travel agents can help with flight, train or bus information as well as procuring tickets. The larger the group traveling to a conference the more travel agents can be used and many times they can also get better deals. Travel agents are in direct contact with airlines, train lines, and bus services so they can find out if there is space available as well as the best price for the ticket. They can also contact charter services, as it may be cheaper to travel this way for larger groups. Another advantage of using travel agents is that they can be available to coordinate travel times so that it can be easier, once the people arrive, that they do so around the same time making it easier to either get to accommodations or to the conference itself.

Another beneficial aspect when using travel agents when dealing with conferences are accommodation issues. Much like travel issues the travel agent can have direct contact with hotels and inns as they can find accommodations for people that are travelling to the conference. Also much like travel they may be able to find better rates than if the people travelling to the conference booked accommodations themselves. One thing that travel agents have as well are information about package deals, which can save people, or a company, a lot of money as travel, accommodation, and transportation services can all be packaged in one deal.

When people travel out of town to go to a conference they will also have transportation needs so they can get to and from the conference itself. They can also help with such things as arranging for car rentals and taxi services to and from the conference. Travel agents can also find accommodations that are closest to the conference site. If a travel agent is working with one group of people there is also a better chance that they will be staying in one location, or, at least, close to each other. This is a crucial aspect of a conference if many people from one organization or company are in attendance.

While travel agents can be used for many types of conferences one of the most important ways in which they can be used is for companies that need to have many employees in attendance. For example, if the company is having a training seminar for hundreds of employees their main goal is to make sure that the seminar runs smoothly. The company needs to find a conference site and deal with the information that will be presented at a seminar. If the company uses travel agents there is a huge amount of time and resources that can be saved that can be used in areas of more importance. Any time that the company needs to take care of the travel needs of the people in attendance travel agents should be used.

Travel agents can also be of service when dealing with hospitality issues as well. If the conference runs more than one day they can find out information such as where to eat and what there is to do in the area that people are traveling to. If the people that attend the conference do everything for themselves they will not be as informed, as if a travel agents took care of them. Travel agents can find restaurants, make reservations, book lunches, and rent out halls, just to name a few things they can do.

The hassles that can arise when traveling to conventions can be great for the people traveling to them and the people running them. By using travel agents many of those hassles are taken care of. When dealing with conferences, especially international ones and ones where many people will be in attendance, the things that travel agents can take care can be invaluable to both the company and/or the traveler.

Alison Cole

Event Management is the act of managing or organizing events or functions occurring at a particular place and time. Events range from festivals to team building sessions, rock concerts to training sessions. Event management requires proper consultation, planning and research. Conferences, galas, summer camps, day camps, sporting events, business events, meetings and university events are the most common events.

Event managers begin planning by booking an event at a particular location. They then plan for food and drink, entertainment, audiovisual needs, overnight accommodations for guests, tours and social programs and other support services. They will also help solicit sponsorships (especially for nonprofits), in order to help cover the cost of the event. A professional event manager will carrying out tasks flawlessly in an organized, disciplined way.

New technology has made an impact on event management, and has helped planners keep track of the many details that are involved in carrying out a successful event. This includes event-planning software that allows for f online registrations and sponsorship donation forms.

So whether you are a private individual, a company, or a government entity, you can save precious time and employ an event management company. This will allow you to take your mind off the event itself and focus on your day to day obligations. The event management company will consult with you a number of times to learn your desires and requirements, and they will also be able to offer a number of ideas. You choose how much control you want to hand over.

Alison Cole

Event management is comprised of the study of the complexities of brands, identifying target audience, creating event concepts, and planning the logistics. It also includes coordination of technical aspects before getting down to truly implementing the modalities of the planned event. Event management implies the application of management science to the creation and development of festivals and events.

Event management is one of the strategic advertising and communication tools used by businesses of all sizes. Right from product launches to press conferences, businesses develop promotional events so that they can communicate with clients as well as potential clients. They may target their audience by using the news media, wishing to generate media coverage, which will reach thousands or millions of people. They can also invite their audience to their events and reach them at the actual event.

Event management company services areas include corporate events such as product launches, corporate seminars, and forums. Services also comprise of retail advertising programs such as road shows, training programs, event promotions, television-based events, special events such as concerts, fashion shows and more.

Event managers are the people who plan and execute events. They are involved in the planning, execution, brand building, marketing, and communication strategy of events. Event managers are experts in the creative, technical, and logistical fronts that help an event succeed.

Event management is an industry that is growing quickly, with mega shows and events hosted regularly. Considering the professional side, event management is a glamorous and exciting profession that requires a lot of hard work and enthusiasm.

Only a few universities offer diplomas in event management. The study includes organizational skills, technical understanding, public relations, marketing, advertising, and catering. The course also includes study of logistics, glamour identity, human relations, law and licenses, risk management, and budgeting. Knowledge of related industries such as television, cinema, and other media also form a part of the curriculum.

Alison Cole 

Corporate event management involves managing various corporate events that can be a special media event, an internal event or event open to the public such as a fundraising gala. They are usually managed by a professional planner whose specialty is corporate events. An experienced event planner has the expertise to research and plan a successful event from start to finish.

Some of the common examples of corporate events are launching a product, road show, galas and media event with corporate sponsorship. The events are managed according to their respective nature, keeping in mind the aim of the event, the audience to be reached and the content of the message to be transferred.

Launching a new consumer product is a good example of what a planner does to manage this type of corporate event. Launching a product involves consumer conviction as an ultimate goal. The customer has to be convinced to buy the product by using innovative ideas. A corporate event manager might set up a convention to launch the product. This would involve planning all pre-convention meetings, working with graphic artists, writers and printers for all printed materials, choosing a location for the convention, selecting food and entertainment, etc.

The basic requirement for managing a corporate event is a step-by-step disciplined to see through various tasks from start to finish. There are many corporate event management companies offering professional services. They will work with the company contact one-on-one to make sure all of the needs and wishes of the company are met when putting together an event.

Alison Cole

Event management companies offer expert and skillful managing and organizing of various events. Theses companies combine organizational skills and experience to provide expert services in organizing any event. They offer cost-effective solutions for your event management requirements.

A common event management company handles all sorts of events from small to large, including fundraisers, galas, weddings, conferences, conventions, exhibitions, expositions, seminar, and trade shows. They also provide event concept development, sponsorship, sponsorship consultation, marketing, budget reconciliation and advertising and public relations. They have a team of experienced planners whose have knowledge in every aspect of event management from budgets to acknowledgements.

Event management companies do all of the planning and footwork necessary for any type of function. They should consult with you about your needs and wishes regarding the event or events you would like to see occur. Through the course of conversations with them, they should be able to discern exactly what is necessary to pull your project together, to a high degree of success. This way, you can focus your attention more on the business at hand, rather than waste your energy on a subject that you are not familiar with.

A number of professional event management companies offer a free venue finding service. You can save the time of searching for venues. The companies are able to do this by simply browsing through their records. Most companies keep detailed records of event locations including surveys of audience opinions.

If you spend enough time looking for the right event management company, you will thank yourself for the time investment. It will save you time in the long run.

Casey Sanders

Managed event services have been around for some time, this service is quickly gaining ground as a time and money saving practice. Several conference calling vendors have offered these services for some time, and others are taking note and joining the marketplace.

Event services are basically the blending of teleconferencing, web conferencing, and conference participant management. These services allow conference participants to register via the Internet, phone, and sometimes fax. Typically marketing for these events is handled by the conference/event host, or host organization, and everything else is handled by the event registration service provider.

Why are Event services such a hot commodity? Associations, medical companies, and any other group of professionals typically attend seminars in person. These organizations are realizing the cost saving benefits of hosting events remotely, and the attendees are also reaping the cost-saving benefits.

These event management services are a great way to cut the high overhead of training, certification, and seminar programs, and offer a easy to use format for participants.

* What to look for in an event services vendor: Are they an established conferencing vendor, or are they new to the industry

* Do they manage their event schedule to and resources so you, and your attendees get the best attention possible

* What services do they offer, and how will these services work for the type of event you need hosted

Below are a few vendors to consider:
KRM
A long time provider, and industry leader in events management services.

ILinc Communications
Full service tele-seminar and event registration service provider.

ConferencingWorks.com
Artices and Resources on Teleconferencing, Web Conferencing, and Distance Learning.